Document Change Request (DCR) is a type of change request used to describe a proposed change to documents (e.g., standard operations, procedures, work instructions). A DCR Form is a formal document that detail the technical change impacts the existing implementation of a part/project.
The Change Request Form should include —» The Project Name —» Request Number) —» Requestor Name —» Description of the change —» The reason for the change —» The impact of the change —» The proposed action to be taken —» The business priority of the change —» The status of the chage (approval).
Reviewing the Request: Information on Document Change Rquest form should be check for consistency are —» Product Group —» Document Type —» Document Number —» Document Title —» Current Revision —» New Revision —» Description of Change —»Type of Request —» Initial Releas |Revision | Obsolete | Administrative Change | Re-instate | Previously Obsolete —» Reason for Change —»
• Confirm that the appropriate approvals have been obtains per the Master Index (DOC-VB-121) —»
• Verify that the current company logo is being used —»
• Check the documents for standards formats and spelling. Correct administrative nonconformities as needed —»
• Add the RTS (Request Tracking System) number to the DCR form, if not already added —»
• If information is missing or inconsistent, reject the request in the RTS and notify mthe requestor to re-assign the request to Document Control after making the corrections.
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Processing the Request: Prepare the document(s) for release —» Create a PDF —» Load the document into Arena per the work instruction Loading a Document into PLM —» Update the family index (if needed) —» Check the document for references to external agency specifications. Order specifications as needed, and update the External Agency document —» Submit the completed request to the team for verification of accurate completion. Engineer will initials the the approval box to signify that he/she has verified that the request has been accurately processed —»
Closing the Request: Close the assigment to Document Control in RTS. When closing the request, copy the required individuals who are to be notified. They will receive an automatically-generated email from the RTS notifying them that the documents have been released —»
• File the electronic files per the established filing convention.
Application Modules is a logical container for coordinated objects related to a particular task, with optional programming logic. Application Modules provide a simple runtime data connection model (one connection per Application Module) and a context for defining and executing transactions.
Approved Supplier means that specific supplier has been approved with respect to quality standards by either Quality or Engineer and, in the event such approval was given by Engineer, tests had been conducted Quality's approval of the Quality Agreement in which such supplier has been set forth.
Commercial Off-the-shelf (COTS) product is one that is used "as-is." The products that are sold, leased, or licensed to the general public; offered by a vendor who profited from it; supported and evolved by the vendor who retains the Intellectual Property (IP) rights; available in multiple, identical copies; and used without modification of the internals.
Description of the Change allows the requestor/engineer to document the reason(s) behind the Change Request with further context —» Change to Technology | Regulartory Change Requirements | Impprove Change Requirements | Customer Change Requirement, etc.
First Article Inspection (FAI) is a process that determines whether the manufacturing process for a part is capable of consistently delivering parts that conform to specifications. A First Article inspection is required during the new product introduction process to ensure that the manufacturing process is capable of consistently delivering products that meet specifications.
Government Off-the-shelf (GOTS): The product may be customized by the purchaser, by the vendor, or by another party to meet the requirements of the customer. Because a MOTS product is adapted for a specific purpose, it can be purchased and used immediately.
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Impact of the Change should identify the areas of the solution or document artifacts that will impacted by the Change Request —» Changes to Product Specifications | Chages to Application Modules | Changes to Specific Published Manuals, Standards, Tests, Compliances, ect.
Make-to-specification (MTS): The product that is made to specification, it is made exactly as the engineer who designed it said it should be made. The purpose of a specification is to provide a description and statement of the requirements of a product, components of a product, the capability or performance of a product, and/or the service or work to be performed to create a product.
Modifiable Off-the-shelf (MOTS): The product may be customized by the purchaser, by the vendor, or by another party to meet the requirements of the customer. Because a MOTS product is adapted for a specific purpose, it can be purchased and used immediately.
Off-the-shelf Products (OTS) product is typically developed by the technical staff of the government agency for which it is created. It is sometimes developed by an external entity, but with funding and specification from the agency. Because agencies can directly control all aspects of GOTS products, these are generally preferred for government purposes.
Parts Procurement is the entire process of action surrounding the purchasing of good and services, with a focus on the processes that will lead to the biggest return on investment for businesses. The end-to-end procurement process, also called sourcing, encompasses much more than just purchasing.
Potential Supplier means any person or entity which has contacted or been contacted by or otherwise identified by the Company or any of its subsidiaries as a possible supplier during the last year of Employee's employment with the Company, assuming that Employee knows of such contact.
Procurement (or) Purchasing is the process for an organization to obtain products or services from external parties (market supply) to ensure that production and business activities are smoothly carried out.
Product Specification is a document with a set of requirements that provides product teams the information they need to build out new features or functionality. A good product spec doesn't micro-manage product development.
Project Name should be a unique project name or identifier that the organization uses to identify projects, initiatives, or solutions. If a solution is in production, it would be good practice to identify which release version is impacted to ensure that the Change Request is applied to the correct area of the solution.
Proposed Action to be Taken should include the following —»
Requestor is who requested the change.
Request Number should be a unique identifier to make it easier for stakeholders to reference specific Change Requests, and helps when capturing Change Requests within the Project Change Log.
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