Documentation is a set of documents provided on paper, or online, or on digital or analog media. Examples are user guides, white papers, on-line help, quick-reference guides. (Tài liệu là một một bộ các văn kiện được cung cấp trên giấy, trên mạng trực tuyến, hoặc sách thiết bị kỹ thuật) Documentation is distributed via websites, software products, and other on-line applications. The procedures of documentation vary from one sector, or one type, to another. In general, these may involve document drafting, formatting, submitting, reviewing, approving, distributing, reposting and tracking, etc., and are convened (hợp lại; thu xếp) by associated SOPs (Standard Operating Procedure) in a regulatory (quy định; chỉnh lý, chỉnh đốn) industry. It could also involve creating content from scratch. Documentation should be easy to read and understand. If it's too long and too wordy, it may be misunderstood or ignored. Clear, Short, Familiar words should be used to a maximum of 15 words to a sentence. Only gender ((ngôn ngữ học) giống)) hyper (cực kỳ hiệu nghiệm) neutral (trung lập) word should be used and cultural (văn hoá) biases (nghĩa bóng) should be avoided. Procedures should be numbered when they are to be performed.
In engineering, technical documentation refers to any type of documentation that describes handling, functionality and architecture of a technical product or a product under development or use. Some of the various types of documentation include:
The intended recipient for product technical documentation is both the (proficient) end user as well as the administrator / service or maintenance technician. In contrast to a mere "assembly" manual (Ngược lại với sách hướng dẫn "lắp ráp" đơn thuần), the technical writer/illustrator aims at providing enough information for a user to understand the process of assembling a complete product or unit of a product, primarily performed by human. The technical writer task is to translate the usually highly formalized or abbreviated (dịch thường được chính thức hóa hoặc viết tắt) technical documentation produced during the development phase into more readable, "user-friendly" prose (thành văn xuôi "dễ đọc hơn với người dùng").
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Technical documentation isn’t just about capturing information. It’s about presenting it in a way that’s easy to read, usable, and actually helpful for your audience. Technical documentation is usually either written by a subject matter expert (i.e. someone who knows what they’re talking about), or a technical writer who’s been trained to translate complicated product knowledge into content that’s more easily understood by the end users.
Document Control System is the process of organizing, routing, tracking, authorizing and distributing all documentation involved in the design, development and manufacturing of products. Its designed to ensure that documents remain legible and readily identifiable, to ensure that documents of external origin are identified and their distribution controlled, and to prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose.
Document Control and ISO 9001: The ISO 9001 family of quality management systems is a set of standards that helps organizations ensure they meet customer and other business needs within statutory and regulatory requirements related to a product or service. ISO 9001 Requires that business maintain control of documents...
DCN: Document Control Number provides a reference number for the control and monitoring of each claim. To differentiate between claims for the beneficiary, the system creates a unique control number. The DCN may also be referred to as the ICN. The DCN is a 23-position number assigned by the system. All paper submitted claims are assigned a unique Document Control Number (DCN). The DCN identifies and tracks claims as they move through the claims processing system. This number contains the Julian date, which indicates the date the claim was received. It monitors timely submission of a claim.
DNS: Document Numbering System is an essential part of the document management process, it is a method of identifying documents so that relevant and crucial information can be created, organized, shared and stored correctly. Uses a numbering system where the type of document and department are identified, then documents are numbered sequentially as they are created. If we want to sequentially number documents, we add it to either the header or footer. For example:
SOP: Standard Operating Procedure offers detailed, written instructions on how to perform a routine business activity and explain the process being described.
Engineering Document Numbering System: All Engineering documents shall carry a unique identification number consisting of five groups: (1) a two letter prefix, (2) a three digit number, (3) a second three digit number, (4) a two digit suffix, and (5) the letter E, C or R followed by one or two digits. These five components shall be separated by dashes.
Examples 1: Character preceding revision on face of released drawing SD-123-456-78 E1 —» Character after filename sd12345678.e1
Examples 2: Character preceding revision on face of released drawing PF-345-666-88 C1 —» Character after filename pf34566688.c1
Working with the proper EMS (ISO 14001) documents: The company should have a procedure that describes how such documents are controlled. Implementation of this procedure should ensure that Environmental Management System documents can be located, are periodically reviewed to make sure they are still valid, are current and available where needed, are removed if they are obsolete.
Responsibility and Authority: Document control specialists are responsible for managing company documents while also ensuring their accuracy, quality and integrity. These specialists help companies adhere to record retention policies, safeguard information and retrieve data more effectively. A document controller is responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
The development of a company’s document control procedure: Here are some things to think about to expedite the development of your company’s document control procedure. Document control procedures set the framework for how documents are approved, updated or amended, how changes are tracked, how documents are published (internally or externally), and how documents are made obsolete. Here are some things to think about to expedite the development of your company’s document control procedure.
Documents Used in Logistics (Tài liệu được sử dụng liên quan tới hậu cần). These are commonly used export documents that may be required depending on the rules of the U.S. government or importing country. Bill of Lading | Certificate of Origin | Commercial Invoice | Consular Documents | Destination Control Statient | Dock Receipt | Electronic Export Information (EEI) | Export License.
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Quảng Cáo Sự Kiện
Quảng Cáo Khuyến Mãi
Biểu Trưng & Nhãn hiệu
Hỗ trợ chúng tôi và phát triển doanh nghiệp của bạn với chúng tôi. Mục tiêu của tôi là cung cấp thông tin kỹ thuật với khả năng truy cập sẵn sàng vào các tài nguyên, công thức và tài liệu tham khảo thường cần thiết trong khi thực hiện công việc của mình với tư cách là Kỹ sư hỗ trợ kỹ thuật. Các doanh nghiệp được liệt kê trong Nội dung được Tài trợ đã được lựa chọn cẩn thận vì tính độc đáo của chúng. Tuy nhiên, các quảng cáo liệt kê không được tài trợ sẽ được luân chuyển thay đổi hàng tháng.
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CLMS: Case List Management Systems —» Corporate Legal Management System —» Legal Matter Management or Matter Management refers to activities involved in managing all aspects of the corporate legal practice ("matters"). Matter Management is distinguished from Case Management, in that Case Management is generally considered to refer to law firm related activities ("cases").
CMS: Content Management System —» A Content Management System (CMS) is a software (WordPress | Drupal | Joomla | ExpressionEngine) application or set of related programs that are used to create and manage digital content. Content Management System(s) are typically used for Enterprise Content Management (ECM) and Web Content Management (WCM).
ECM: Enterprise Content Management —» An ECM facilitates collaboration in the workplace by integrating document management, digital asset management and records retention functionalities, and providing end users with role-based access to the organization's digital assets. Enterprise Content Management extends the concept of content management by adding a time line for each content item and possibly enforcing processes for the creation, approval and distribution of them.
EDMS: Enterprise Document Management System —» An Electronic Document Management System (EDMS) is a collection of technologies that work together to provide a comprehensive solution for managing the creation, capture, indexing, storage, retrieval, and disposition of records and information assets of the organization.
OCR: Out of Cycle Review —» See 2015 Out-of-Cycle Review of Notorious Market. Information about 2017 Special 301 report and other intellectual property rights-related processes and issues is available at (USTR) Office of the United States Trade Representative – Executive Office of the President.
OCR: Ownership and Control Reporting —» See Q & A – Final Rule on Ownership and Control Reports from Commodity Futures Trading Commision – Office of Public Affairs. Laws & Regulation, Forms & Submissions, News, Events & Podcast, and Summary of OCR Final Rule from U.S. Commodity Futures Trading Commision.
TMF: Trial Master file —» The Trial Master File is a collection of the essential documents for a sponsor to record how they have fulfilled their obligations for a clinical trial. A trial master file in electronic (digital content) format System consists of software and hardware that facilitates the management of regulated clinical trial content. Example of a Trial Master Files and the retention requirients for essential documents held by investigators, sponsor/contract reseach.
WCM: Web Content Management —» A WCM facilitates collaborative authoring for websites. ECM software often includes a WCM publishing functionality, but ECM web pages typically run behind the organization's firewall. A Web Content Management System (WCMS) is a software Content Management System (CMS) specifically for web content. It provides website authoring, collaboration, and administration tools that help users with little knowledge of web programming languages or markup languages create and manage website content.
Advanced Planner and Optimizer (APO) is a set of software applications from the German-based software company SAP for supply chain management. According to SAP literature, Advanced Planner and Optimizer is designed to help a company improve production planning, pricing, scheduling, and product shipping. The APO Relevant Field controls if a product location combination will be planned in APO. The most common distinction is between critical products planned entirely in APO versus non-critical products being planned throughly (usually with MRP) in the ERP system. A product can have the finished good planning peformed in APO, but then the sub-components palnned, either with MRP or with an exploded BOB.
Applying Parts to Manufacturing License Agreients: This document describes the procedure used by Company Park Document Control when requests are received to add parts to ITAR Exception lists for manufacturing license agreients (MA). This document applies to ITAR-restricted parts for Company products in Aerospace that are manufactured in Saigon, Vietnam (MA XXXX-00) or Ha Noi, Vietnam (MA XXXX-11). This document does not apply to the Commerical business unit. See Apply Pts to Mfg Lic Agreit.
Approved Supplier: The official list of supplier that are approved to supply parts, products or services to company.
Approved Supplier List (ASL): A supplier who is approved to supply your company with products or services.
Audit: An independent inspection/evaluation and/or documented evaluation for verification of compliance to applicable regualtory requirements and/or company policies.
Auditing Documentation: This document applies to A-Dept and C-Dept that are manufactured in XYZ City, CA and WZY City, Ca. See Audit Doc In-Proc & Shelf Life.
CAPA: Corrective and preventive action is a process taken to improve and eliminate causes of non-conformities or other undesirable situations. The purpose of the corrective and preventive action subsystem is to collect information, analyze information, identify and investigate product and quality problems, and take appropriate and effective corrective and/or preventive action to prevent their recurrence. Unlike a corrective action, which fixes the root cause of a current issue, preventive actions try to address problems before they happen. CAPA comes into play when there is an issue that proves to be repetitive ans systematic and quite severe.
CAR: Corrective Action Request is a formal notification from a Supplier Quality Management (SQM) source requesting a supplier or manufacturer to open an investigation into the occurrence of nonconformity or a defect of a specific product, process or service be eliminated, with the objective of preventing recurrence.
Change Order Request (COR). A document which describes a change in the scope of Work, including a detailed description, Drawings and Specifications, and a request for changes to costs or time, cost of the change as necessary, to inform Owner of the nature of the requested change to the Contract. The Change Order Request is created by the contractor and is sent to the customer for approval.
Component: Any raw material, substance, piece, part, software, firmware, albeling or assembly which is intended to be included as part of the finished, packaged, and labeled device.
CoC: A Certificate of Conformity is an official recognition that a product possesses the technical specifications alleged by the manufacturer or seller. Also known as a Certificate of Conformance or Certificate of Compliance is document given to exporters or importers to show that the good or services bought or supplied meet the required standards.
‹•› A C of C is the company saying to a business organization. “Products should be made in accordance with engineer/designer required specifications”. In this case “CoC” shall mean a document prepared by ESTABLISHMENT (a manufacturer) containing at a minimum: product name, Lot (defined below) number, lot quantity and a statement indicating compliance to all product specifications which includes all Compliance from the engineering drawing.
Supply of Materials: Unless the parties otherwise agree in a Work Order, Manufacturer will supply, in accordance with the relevant approved raw material specifications, all materials to be used by Manufacturer in the performance of Services under a Work Order other than the Engineer Materials specified in such Work Order. The Purchaser (Company )or its designees will provide Manufacturer with the Purchaser (Company) Materials. Manufacturer agrees (a) to account for all Purchaser Materials, (b) not to provide Purchaser Materials to any third party (other than an Affiliate acting as a permitted subcontractor) without the express prior written consent of Purchaser, (c) not to use Purchaser Materials for any purpose other than conducting the Services, including, without limitation, not to analyze, characterize, modify or reverse engineer any Purchaser Materials or take any action to determine the structure or composition of any Purchaser Materials unless required.
Contract Amendment. An amendment is a mutually agreed change, whether an addition or deletion or both, to the original contract. It includes the terms, clauses, sections, and definitions to be changed in the original contract that both parties are agreeing to amend the contract on such-and-such date and such-and-such time. It also references the title and date of the original contract. All parties must sign amendments.
Contract Manufacturer (CM or CMO): A manufacturer contracts with your company for manufacturing of a component or product based on company's design. The contract manufacturer acts as company's factory.
Controlled Documents: A Controlled Document is a document which is listed in one of the Indexes of Controlled Documents maintained by Document Control. Controlled documents are in electronic format. A Controlled Copy is a copy of a Controlled Document which resides in the company file servers. All other copies of controlled documents are uncontrolled copies. See Control Doc Chg Policy.
Creating a Document for Obsolescence: This document describes the method used by Document Control when requests are received for obsolescing or superseding documents. Create Obsolete or Superseded Document/Drawing by another Drawing/Document. See Create Doc for obs.
DCR: Document change request is a type of change request used in manufacturing to detail a proposed change to documents (e.g., standard operations, procedures, specifications, instructions or SOPs).
Desktop-Audit: Audit that is performed by your company utilizing remote document reviews potentially including but not limited to a quality questionaire specific to the type of products or services produced or provided by the supplier to assure the sites compliance to applicable company or regulartory requirements. A rationale or justification is required and should be approved by management prior to execution.
Deviation (Sai lệch): A deviation is a non-conformance with (Sai lệch không tương ứng với): Approved standard operating procedures and Established Good Distribution Practice (GDP) standards such as the EU GDP Guidelines, relevant EU Regulations and Directives. Các quy trình vận hành tiêu chuẩn đã được phê duyệt và các tiêu chuẩn về Thực Hành Phân Phối Tốt (THPPT) đã được thiết lập, chẳng hạn như Hướng dẫn về THPPT của Liên minh Châu Âu, các Quy định và Chỉ thị có liên quan của Liên minh Châu Âu.
Document Change Request with RTS: Submitting a Document Change Request with the Request Tracking System describes the process for using the Request Tracking System for obtaiining approvals for document changes and submitting change requests to Document Control. RTS is a system used accross Company to manage and track various types of request. RTS is used for obtaining approvals for ITAR-Restricted Drawings. See Submit Doc Chg Req with RTS.
Document Control Index or the Master Document List: It's a process of how to document products or documents with file naming and folder structure with searchable text/OCR and metaldata. Subject indexing is the act of describing or classifying a document by index terms or other symbols in order to indicate what the document is about, to summarize its content or to increase its findability. The process of indexing begins with any analysis of the subject of the document.
Document Owner Review Process: This document describes the method for reviewing and comparing work instructions, forms, and controlled data against current practices. See Doc Owner Rev Proc.
ECC: Engineering Change Control refers to the process of creating, reviewing, and approving engineering change requests and engineering change orders. The ECC process include: Issue identification and scoping | Creation of an ECR | Review and approval of the ECR | Creation of an ECO | Review and approval of a ECO | Approval notification | Change implementation.
ECN: Engineering Change Notice is a document that begins the process for making adaptations or corrections during a product’s lifecycle. It's an official notice in change management that a change has been approved. The ECN communicates the details of the approved change and authorizes the manufacturer to implement the change to the production. The ECN is used to ensure that contract manufacturers and partners are producing products to standard when changes are made.
ECO: Engineering Change Order is the documentation outlining the proposed change to the design, lists the product or parts affected and requests review and approval from the manufacturers. The ECO is used to make modifications to material, assemblies and subassemblies and other types of product information. An ECO is issued when an error is found and corrective action is taken. It is also used when a component becomes obsolete or reaches the end of its life cycle. The engineering change processes generally required: A request | An order | A notification with steps that are related to each other as follow: Identify the problem and the scope | Create an Engineering Change Request (ECR) | Review and approve the ECR | Create an Engineering Change Order (ECO) | Review and approve the ECO | Communicate the Engineering Change Notice (ECN) to relevant groups | Implement the required change.
ECR: Engineering Change Request is the first step in change management in the manufacturing process. The document details the proposed changes and the impact of the change on the error in the product. The issuance of the ECR is a formal process of reviewing and proposing a change to a product, components or assemblies. Generally, the ECR precedes the engineering change order (ECO). An ECR allows you to document the reason for the change request, attach supporting documents and identify the BOM Items or Documents that you would like changed. There are three types of change request: Standard | Normal | Urgent.
Engineering Information Management Standard: This standard outlines the status coding structure for engineering documentation. This standard applies to all Company business units. Reference Document (Read Global Quality Management System). The Responsible Design Owner (RDO) is responsible for accurately maintaining the status off the associated engineering documentation that it manages. See Eng Info Mgmt Std.
ERP: Enterprise Resource Planning. The software that manages a company's financials, supply chain, operations, commerce, reporting, manufacturing, and human resource activities. The main purpose of an ERP system is to increase organizational efficiency of an organization by managing and improving how company resources are utilized. Improving and/or reducing the number of resources necessary without sacrificing quality and performance are keys to effectively improving business growth and profitability.
First Article Inspection (FAI): The dimensional inspection and asociated qualification of a first sample or lot received of a part or subassembly to ensure the supplier has the capability to meet all applicable specifications and to ensure fitness for use, as determined by design/responsible Engineer.
Good Distribution Practice (GDP) describes the minimum standards that a wholesale distributor must meet to ensure that the quality and integrity of medicines is maintained throughout the supply chain. Manufacturers must comply with the product storage requirements as stated in the GMP. Iin addition, if they are responsible for the distribution of their products, they also need to follow the GDP requirements; these include storage and transportation of their products in line with the product label, ensuring its safety and security throughout the supply chain.
Global Supplier Quality Assurance (GSQA): GSQA is an enterprise-wide supply chain event management application that improves yield by helping to identify disruptions, which cause a company's factory to run at less than perfect productivity. Global Supplier Quality Assurance objectives are to assist Purchasing to:
‹•› Realise the greater combined purchasing opportunity of working through the entire organisation.
‹•› Achieve the optimised supplier base, and consequently create the most effective network of alliances with the best suppliers in the industry.
Maintaining External Agency Documents: This document describes the procedure used by Document Control to obtain and maintain External Agency documentation. This procedure applies to External Agency documentation required by groups involved with products in A-Dept and D-Dept. This document does not apply to Customer Specifications. This document does not apply to External Agency documentation used by B-Dept and C-Dept business units. See Mgmt Extl Agcy Doc.
Master Index Object Definition Components: The object definition includes three primary components that together define the structure of the data in the master index application. Most configuration files in the master index application rely on the objects and fields defined in the Object Definition. For example, the fields you specify for the match string, queries, standardization, and the survivor calculator must all be defined in the Object Definition. © Oracle Corporation
Master Index Object Definition Objects: In a master index application, information is stored in objects. Each object in the data structure represents a different type of information. For example, if you are indexing businesses, you might have one object type to store general information about the business (such as the business name and type), one to store address information, and one to store contact information. When indexing personal information, you might have one object type to store general information about the person (such as their name, date of birth, and gender), one to store address information, and one to store telephone information. The object structure can have several objects, but only one primary object (called the parent object). This object is the parent to all other objects defined in the Object Definition. The object structure can have multiple child objects or no child objects at all. © Oracle Corporation
Master Index Object Definition Fields: Each object in the object structure contains fields that store the data elements of the object. You can specify properties for each field in the object structure, such as a length, name, data type, formatting rules, and so on. The fields you define in the object structure also determine the structure of the database tables. You can also specify certain properties for each field that determine how the database columns are defined, including the length, name, and required data type. © Oracle Corporation
Master Index Object Definition Relationships: In the Object Definition, you must specify the parent and child objects. The object structure must contain one parent object. All remaining objects defined in the structure must be specified as child objects to that parent object. © Oracle Corporation
Master List of Document: The Master Document List is a place where business processes, documents, standards, qualities, procedures, locations documents can be stored.
Material Rquirements Planning (MRP): MRP is a computer-based inventory management system designed to improve productivity for businesses. MRPs give you control over your manufacturing processes and include powerful tools for production scheduling, managing bills of materials and inventory, machine capacity scheduling, demand forecasting, and quality assurance. There are three MRP types used by many companies, there are, in fact, four different types of facilities in the supply network.
The three major MRP Types uses by many companies:
The four different types of facilities in the supply network: There are two types of XO locations often described as a "Type 1" and a "Type 2" XO.
MCO: Manufacturing Change Order is a change order used to make a manufacturing change to a product. An MCO is not generally used to implement a design change to the product. Manufacturing change orders do not require a design change and are often accompanied by an ECO The Manufacturing Change Order is used to indicate pending engineering changes to the process engineers. The ECR and ECO indicate to the engineer which portions of a Bill of Materials are changing, because the engineer needs to evaluate and update processes accordingly.
MCR: Manufacturing Change Request is a change request used to propose a new change to the manufacturing process that does not require a change in the design to the product.
Notice of Extension means a written notice in the form attached hereto as Exhibit A delivered to or by the Executive that advises that the Agreement will be extended as provided in such Paragraph. Generally speaking, all terms and conditions stated in the original contract will remain the same for the new dates of the agreement extension.
Original Equipment Manufacturer (OEM): A manufacturer of a product or component that is purchased by your company and is retailed under your company's brand name. OEM refers to the company that originally manufacturered the product.
Off-the-Shelf (OTS): An item that is not produced to your company material specification, but to a supplier's specifications, and is commonly available to other buyers.
PCO: Production Change Order is a change request specifying proposed modifications to the manufacturing process or equipment.
PLM: Product Lifecycle Management refers to the handling of a good as it moves through the typical stages of its product life: development and introduction, growth, maturity/stability, and decline. This handling involves both the manufacturing of the good and the marketing of it. The five stages in the product life cycle are: development, introduction, growth, maturity, decline.
Potential Change Order (PCO): A potential change order is an item the contractor expects or anticipates might result in extra work or additional costs. It usually results from owner directives, bulletins, clarifications or changes to the original drawings or specifications. This proposal should outline work associated with the change. A PCO can be sent from the project owner to the contractor, or from the contractor to the subcontractor. The party that receives the PCO then reviews it and it responds with a proposal. The Potential Change Order Reason can be: AML, Cost, Design Fix, Engineering Quality Built, Manufacturing Fix, NetSuite, NPI, Quality, Sustaining, SW/FW Change.
On the Potential Change Order log in Oracle PLM system, select the name of a PCO to view all information about it on the Potential Change Order Details page. The Potential Change Order Details page includes these tabs:
Processing a Drawing Using PLM Central: This document describes the method used by Document Control when requests are received for releasing drawings. Receive a new task assignment notice via an automatically-generated iail and verfy that the information is correct and consistent on the drawing. See Proc Dwg Using PLM.
RFI: Request for Information is a solicitation document used to obtain general information about products, services, or suppliers. It is an information request, not binding on either the supplier or the purchaser, and is often used prior to specific requisitions for itis. An RFI is primarily used to gather information to help make a decision on what steps to take next.
RFP: Request for Proposal is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals.
RFQ: Request for Quote is a business process in which a company requests a quote from a supplier for the purchase of specific products or services. RfQ generally means the same thing as Call for bids (CfB) and Invitation for bid (IfB). An RfQ typically involves more than the price per iti. Also known as an invitation for bid (IFB), is a process in which a company solicits select suppliers and contractors to submit price quotes and bids for the chance to fulfill certain tasks or projects.
SAP: System Applications and Products in Data Processing. It's a widely-used enterprise resource planning (ERP) software SAP creates a centralized system for businesses that enables every department to access and share common data to create a better work environment for every employee in the company.
Service Supplier: A supplier providing a service that affects your comapny's product or quality system (e.g.label translation, calibration, quality consulting, distribution, etc.)
Sole Source Supplier: Any material that can be supplied only by one supplier due to proprietary, technology, or capability reasons.
SOW: Statement of Work is a document routinely employed in the field of project Management. It is the narrative description of a project's work requirient. It defines project-specific activities, deliverables and timelines for a vendor providing services to the client.
Source List: The source list is used in the administration of sources of supply. It specifies the allowed and disallowed sources of a material for a certain plant in ECC SAP within a predefined period. Each source is defined by means of a source list record.
Supplier Corrective Action Request (SCAR): Actions taken to eliminate the root cause of actual and potential nonconformities from a supplier.
Supplier Risk/Criticality: The degree to which a supplier's materials or services are essential to the safety and proper functioning of the device or the quality system.
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